How to set up G Suite for Nonprofits email for your domain
Having email addresses for all your staff members can really simplify communication, and using an email address @ your domain name makes your contact information look much more professional than using @comcast.net or other general addresses.
Luckily, Google makes it easy to use their Gmail email in conjunction with your domain name, so your users get the great experience this service provides while also being able to use custom email addresses. And even better, it's free for nonprofits!
Sign up for a Google account
Fill out the sign up form on on the Google website to create your new Google account.
- Enter the appropriate "About you" information and click Next.
- Select whether you:
- Plan to use a domain name you've already purchased or
- Plan to buy a new domain name from Google.
- Fill out the " Create your Google account" form. The username and password you enter into this form is how you will log in to manage all your Google for Nonprofits products. You will be able to add additional users/email accounts for your colleagues later. Once finished, click "Accept and signup."
Note: If you're using an existing domain name, enter your domain and click Next.
Verify your domain
- Go to admin.google.com and log in to your new Admin console using the username and password you just created.
- Google will present you with a setup wizard. Just scroll to the bottom and click on the link for Manual Setup.
- Once logged in, click " START SETUP" at the top of the Admin console. Then click "VERIFY DOMAIN."
- You have multiple options via which you can verify your domain. If your eCatholic website is currently LIVE at your domain, we'd suggest verifying your domain ownership by adding a meta tag. Copy the meta tag value (illustrated below) provided by Google.
- Then, open a new tab in your web browser, navigate to your eCatholic website, and log in as an Admin. Click on the Admin tab > Settings > Google / <head> and paste the meta tag provided by Google into the Domain Verification - Meta Tag Code field (illustrated below). Once finished, be sure to click Save/Publish at the bottom of the screen.
- Return to your Google Admin console and click the checkbox "I have added the meta tag to my homepage." Then click "Verify."
Note: The option of verifying your domain ownership by adding a meta tag will only be effective if your eCatholic website is presently LIVE at your domain. If your eCatholic website is NOT currently live at your domain, we suggest adding a TXT record to your DNS to verify your domain ownership.
Sign up for Google for Nonprofits
- Apply to the program on the Google for Nonprofits page. Just click the "Start Now" button at the top. Make sure you meet the eligibility requirements, and then apply to the program. If you are a school, you'll need to sign up for Google for Education, which is also free. The program application steps will be different, but the rest of the set up procedure will be similar. For organizations that aren't a nonprofit, you'll need to set up your billing for a paid account ($5 per user).
- Click on Register with Techsoup and fill in the Techsoup application, indicating you are new to Techsoup and Register your NGO to get validated. Use the EIN for the USCCB if you are a Catholic parish: 53-0196617
- Be sure that the contact person filling out the application is a registered agent of your parish and can be found prominently on your website. Techsoup also uses GuideStar to verify your information. You can update your profile for free if you find incorrect information.
- Complete the Techsoup Registration Application by filling in the appropriate fields. Once you've entered the appropriate information, click "Continue."
- Once you receive the approval email message from TechSoup with your TechSoup Validation Token, you can enroll in Google for Nonprofits. Follow this link to complete your enrollment. Make sure you are logged in to the Google account that you originally used to apply in order to see your organization when you click that link.
- Locate Google for Nonprofits among the list of products and click "Enroll."
- Next, the Google for Nonprofits Enrollment page will appear. You have already signed up for Google and verified your domain in the steps above, so just check-off the boxes and enter your domain name, then click Enroll. Upgrades to Google for Nonprofits typically take 1-3 days to process.
Add Users and Switch
- Once Google has informed you that your Google for Nonprofits enrollment has been approved, you will be able to log in to your admin console at admin.google.com with your Google administrator account and password to begin setting up email accounts for individual users! This Google article will tell you how to do that if you need guidance. Once the users are created, your team will be able to login to their new Gmail accounts.
- Once you're ready to switch, you'll just click the Set Up Gmail button at the top of your Admin Console and follow the steps they give you. This is what takes your new email LIVE and causes messages to start flowing into your new Gmail inboxes. If you need help with this step, be sure to give us a call. The Google Admin help center is a great resource if you need help making any changes to the new email going forward.